Organisation & responsibility
Project organisation that does more than show who belongs.
TAOM makes project responsibility executable: structures, people and RACI assignments are maintained in one place, confirmed personally, kept with their history, and connected to processes, epics, tasks, tests and documentation.
BAS · basis and technology
Creates the technical conditions for running the programme, checks infrastructure and system compatibility, and provides the system configuration for the work that follows.
Quality view
Checks completeness, plausibility, version and status. Open defects must be assessed and documented – approval only once defects are resolved and the evidence is complete.
Linked to
Process P2PEpic BAS-01Test SIT-08
PM, PMO, streams, key users, experts, partners and AI agents are not merely depicted. TAOM connects them to processes, requirements, decisions, tests, Jira and Confluence – as part of the digital twin.
TAOM connects processes, organisation, knowledge, requirements, delivery and AI agents in one shared digital twin. Process Studio, Confluence, Jira, the org chart and the responsibility matrix are not separate worlds – they are synchronised views of the same context.
Structure
A typical programme organisation – modelled in full
Not an extract, not a sample tree. This is the structure an SAP or transformation programme actually has – and TAOM represents it with every level, person and responsibility.
Steering Committee · Program Sponsor · Program and Project Management
Decides on scope, budget and direction.
PMO · enterprise and solution architecture
Serves the whole, not a single stream.
Order-to-Cash · Procure-to-Pay · Plan-to-Produce · Record-to-Report · Warehouse & Logistics · Quality
One lead per stream, plus process and business responsibility.
SAP Solution · Integration · Data & Migration · Development and Extensions · Security & Authorizations
Across all processes.
Testing · Change & Training · Cutover · Deployment · Governance and Compliance
Accompany the programme through every phase.
Key User · SMEs · Process Experts
The people who test, train and later work with it.
And across every level the question no org chart answers – who actually belongs to the company?
Internal Customer Implementation partner Freelancer AI agent
The difference
Not an org chart. An executable responsibility model.
An org chart tool knows: Anna Keller is Global Process Owner. That is one line in a list. TAOM also knows what that line means day to day:
- is GPO order-to-cash and is accountable for the process PROC-001
- decides on the requirement REQ-042
- is consulted on stream decisions – on global template decisions she decides herself
- approves deviations from the template
- is the acceptance point for TEST-018
- has a named deputy
- is connected to Jira and Confluence
- works together with a TAOM agent
- is addressed automatically when an object escalates
The path
From the blank page to running governance
An org chart tool ends at the picture. Here the picture is step ten of thirteen – the structure comes before it, and what it sets in motion comes after.
Build
Make it binding
Ausarbeiten
Let it act
Large organisations: from Excel, not typed in
Nobody types in four hundred units. The template carries your project keys as a fixed list, a guide and check columns that show mistakes while you fill in – duplicate keys, unknown nodes, a second A on the same node.
Uploading takes two steps: the dry run shows what would happen – new, changed, and what is missing from the file. Writing happens only on request. Assignments missing from your file are reported and not deleted.
Confirmation emails are sent by a separate button, with a list of names to tick. A faulty import can be repaired – a wrongly sent request cannot.
Who may do what: licence structure
The problem
Today the same truth lives in several tools. The process sits in the model. The status in Jira. The elaboration in Confluence. The responsibility in the org chart. Approvals in e-mails. And the AI in an assistant of its own that knows about none of it.
TAOM does not turn this into another data store – but a shared context from which every interface draws the view that suits it.
What happens
BPMN, activities, phases and decisions.
Who acts
Areas, roles, positions, people and deputies.
How far along
Requirements, issues, tests, status.
Why this way
Chapters, specifications, business context.
What this changes day to day
| Without a shared context | With TAOM |
|---|---|
| The current state sits in four tools, and none of them is binding. | The state lives on the process step. Everything else displays it. |
| A query goes to a distribution list and stays there. | It goes to the named person – and escalates if nobody is there. |
| Whatever you add in the documentation is lost with the next export. | White fields belong to people and stay. |
| The org chart is a slide from six months ago. | It is part of the model and acts on approvals and escalations. |
| The AI proposes something, and nobody knows who answers for it. | Every agent hangs at one position – with a human at the end of it. |
A complete programme, not an extract
The org chart below is not a drawing. It comes out of the maintained project organisation – structure, people, roles and origin come from the same data that also drives escalation and approvals. Change a responsibility and the picture changes.
34 units 106 people 4 levels 35 held externally
The coloured bar shows the group, the letter in the box the role: A R C I. On the right of the box stands the company, where someone is not internal.
Go deeper
Seven topics, one page each
To keep this page readable, only the essentials are here. If you want to go deeper, the details are where they belong.
The four roles, the difference between consulted and approving, internal against external.
Why an assignment is not yet responsibility – and what happens when a person is replaced.
Elaboration and quality per unit: tasks, systems, controls, evidence.
Confluence, website, digital twin – never an outdated project org chart.
Process, organisation, responsibility, knowledge, delivery, AI, governance – and what connects them.
Who has to act when something changes – and how agents hang in the same chain.
Read on
How this fits together
Part of Process Studio – from Webuser Basic
You maintain the organisation in the editor under “Project” or in your account. What you change in one place applies in the other.